Rob Evras, Realtor at Black Lion Realty, Talks About How You Can Manage Your Day More Effectively as an Agent.
As you can see, my day fills up pretty quickly.
With only 24 hours in a day and 6-8 of them reserved for sleep, I thought to myself, “there has to be a better way.” How can a busy real estate agent like myself squeeze in all of this activity and still make time for my personal life? Well, I eventually figured out that it all comes down to prioritizing your tasks and taking back control of your day. This has helped me immensely and can do the same for you! I’d like to share a few processes with you that have helped me become a better agent by more effectively managing my day.
Prioritization is key. Focus on what tasks are first priorities, secondary priorities, and time wasters. Setting up your priorities is critical for organizing them in a way that will make you more effective and efficient throughout the day. Keep track of your time to figure out how you are spending it. Track your time for a week to see what activities take up most of your time.
You can do this by downloading a time tracking tool that can help keep track of time spent on all your projects. This will allow you to manage your time more efficiently. After about a week, when you review your time-tracking record, you can decide what to eliminate or reduce. For instance, if you spent too many hours watching TV every night, maybe cutting back will allow you to get better sleep. If you stop at your local cafe for coffee every morning, you will save time by buying a good coffee maker at home.
The goal is to free up your time by eliminating time wasters.
Another way to take control of your day is to stay focused. A great way to stay focused is to create a simple “to-do list” to help keep track of your daily priorities like appointments and showings. Free tools already at your disposal, such as Google Calendar or Google Keep can help keep you organized on your smartphone and computer.
Do you ever feel like there is never enough time in the day? Well, that can change if you start taking advantage of your “unused” pockets of time during the day. This includes time spent standing in lines, waiting for a meeting to begin, or being on hold. Your to-do list will help you get more work done during these short time pockets and help increase your productivity.
Finally, one of the biggest game changers for me has been “time-blocking.” This requires setting aside specific times to accomplish essential tasks with no interruptions, like calling clients back, social media, and managing transactions. If you can set specific times on your calendar to focus on particular activities, you won’t waste all day on them. In the real estate industry, time management requires focusing on your goals and priorities.
If you can develop a time-saving system for yourself and take advantage of online productivity tools, it will help you work more efficiently.
Saving time at work means more time to spend with your family and friends, and therefore helps you to achieve an ideal balance between your professional life and your personal life.